Frequently Asked Questions

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LEARNING & DEVELOPMENT



TUITION REIMBURSEMENT


  • What is the Tuition Reimbursement Program?

Emory provides a Tuition Reimbursement Program to eligible employees for enrollment in job-related or career path directed coursework at educational institutions other than Emory University.

  • Who is eligible to participate in the Tuition Reimbursement Program?

Regular active employees who work at least 20 hours or more per week are eligible to participate. Employees may begin participation at the beginning of the applicable institutional academic session following the date of employment in an eligible status.

  • Is there a waiting period to participate in Tuition Reimbursement Program?

No, there is no waiting period to participate in the Tuition Reimbursement Program. Employees may begin participation at the beginning of the applicable institutional academic session following the date of employment in an eligible status. Employees must complete the online application available on the Human Resources web site (www.hr.emory.edu/TR) for approval no later than 5 business days after the first day of class to confirm eligibility for reimbursement.

  • What is the first step for me to consider when using the Tuition Reimbursement Program?

You should verify eligibility of the degree program of interest and the accredited institution with Human Resources.

  • What types of courses are eligible for tuition reimbursement?

All courses taken under the Tuition Reimbursement Program must be in a degree program (i.e. associates, undergraduate or graduate). The courses may be taken to obtain a degree or for career development, however the courses must be within a degree program.

  • Will the Tuition Reimbursement Program cover other non-degree courses and cost?

No. The cost of books, labs, student activity fees and other miscellaneous expenses related to taking the course are not reimbursable. Courses taken on an audit basis are not reimbursable. Continuing educational courses are not eligible.

  • What is the maximum number of credit hours per academic session I can be reimbursed?

Regular full-time employees are eligible to be reimbursed for the tuition costs of up to 5 credit hours per semester. Regular part-time employees who work at least 20 hours per week are eligible to be reimbursed for up to 2.5 hours per semester. Maximum reimbursement amounts will not exceed the rates charged per credit hour at an approved rate per undergraduate credit hour.

  • What is the current maximum rate per credit hour allowed for tuition reimbursement?

The current maximum rate per credit hour is $285.27 (effective fall semester, 2015). Note: The rate of reimbursement is calculated based on eligible employee status, tuition cost and paid tuition out-of-pocket expense. Maximum rates are subject to change each fall semester.

  • When do I submit my documents for tuition reimbursement?

Eligible active employees must submit documents online no later than 30 days following the completion of the course. The employee must forward the following to Human Resources: • Authorized student account institutional document which reflects out-of-pocket tuition expense. • Authorized student academic institutional document which reflects the eligible coursework and grade of “C” or passing grade in a pass/fail system.

  • If my courses are part of a quarter system instead of a semester system, which date should I enter when completing the online application?

You should use the Emory University semester start dates which the online system will identify as a valid academic session.

  • If I receive scholarships or grants and I do not have an out-of-pocket tuition expense, will I receive tuition reimbursement?

No, Emory University provides the Tuition Reimbursement Program to assist with personal tuition cost only. Note: Tuition Reimbursement amounts may be subject to a reduction by the amount of other scholarship and/or financial aid, including the Georgia Tuition Equalization Grant, Pell and H.O.P.E.

  • If I receive loans to assist with my tuition cost, am I eligible to receive tuition reimbursement?

Yes, your loans are considered personal tuition cost; however, the same tuition maximum rate calculations will apply for reimbursement.

  • How long does it take for me to get the tuition reimbursement refunded?

The reimbursement payment will be based upon receipt of all required online documents and the next available bi-weekly or monthly payroll schedule. Tuition reimbursement payments will be directly reimbursed on your paycheck. The reimbursement will be coded as TUN (tuition – not taxable) or TUT (tuition – taxable). Reimbursements up to $5,250 during the calendar year are not taxable.

  • Where can I locate the payroll schedule?

You may locate the payroll schedule on the HR and payroll websites.

  • What number may I call to ask additional questions regarding the Tuition Reimbursement Program?

You may call Human Resources at 404-727-7613. Additionally, you can learn more about the policy and program by visiting the Tuition Reimbursement web page.