Update Name or Gender

How to Change Your Name Information

University employees should notify Data Services as soon as possible after a name change. To change a name in a Human Resources record, the following documents must be completed and signed by the employee:

• Personal Information Change Form
• Updated Form I-9 which verifies identity and employment eligibility as required by the Federal government.
  • Contact your department Human Resources Representative to complete the name change section, Section III, of your original I-9 form, OR
  • Complete a new I-9 (all three sections) with your department Human Resources Representative or a member of the Data Services staff. If you complete a new form, fill out Section I with your OLD name and Section III with your new name.
• New Tax Forms: W-4 (Federal withholding) & G-4 (Georgia withholding)
• New Social Security Card (original only) or a receipt from the Social Security Administration

The Payroll Department cannot accept copies or faxes of tax forms or direct deposit forms.

Data Services cannot accept copies or faxes of Form 1-9.

Social Security Card

According to the Social Security Administration, if you need to change the name on your Social Security card, you must show proof of your legal name change. The Social Security Administration accepts these documents:

• marriage document
• divorce decree specifically stating you may change your name
• certificate of naturalization showing a new name
• court order for a name change

If the documents provided for a legal name change do not provide sufficient information to identify you (date of birth or age), you must also show two identity documents. These two documents must contain your date of birth, age, or a recent photograph.

• one document with your old name
• a second document with your new name

All documents must be either originals or copies certified by the issuing agency. Photocopies and notarized copies will not be accepted.

If you have further questions, contact the Social Security Administration at (800) 772-1213, Monday - Friday, 7:00 a.m. to 7:00 p.m.

How to Change Your Gender Information

University employees should notify Data Services as soon as possible after a gender change by completing a Personal Information Change Form. If the employee name is also changing, the Name Change procedure must also be followed.

Notes

• Students employees should also update home addresses and phone numbers on OPUS.
• Emory Healthcare employees should contact Emory Healthcare HR contacts with changes to personal data.

Forms

Personal Information Change Form	W-4 Form
Form I-9	G-4 Form

Emory University Data Services

Hours of Operation: Monday through Friday from 8:00 a.m. to 5:00 p.m.
1599 Clifton Road, NE
Atlanta, GA 30322
(404) 727-6066
(404) 727-0227
(404) 727-7563
(404) 712-9274