Form I-9 and E-Verify

Form I-9

As required by federal law, Emory University is required to complete and retain a Form I-9 for all regular and temporary employees. Completion of Form I-9 is a shared responsibility of both the employee and the university:

• Section 1 must be completed by the new employee no later than their first day of employment. This is done using the online orientation program.
• Section 2 must be completed by an authorized university representative (hiring manager or HR Rep) on or before the employee's third day of employment. In order to complete Section 2, employees are required to present documentation confirming their identity and eligibility to work in the United States. View list of acceptable documentation. Completion of Section 2 is done through the Equifax I-9 Management system.

I-9 Processing

The Department of Homeland Security’s alternative procedure option (live video interaction) is the default option for completing the Form I-9.

The exception to this process is when the employee requests to physically present their documentation in person.

Note: You must offer the same I-9 completion options (live video interview and in-person) to all employees. Deciding to offer or not offer the Alternative Procedure video completion based on nationality, complexity of documents, job function, perceived disability or any other demographic attribute is unlawful. 

Please contact Data Services for more information.

For more information about Form I-9, refer to the Employment Eligibility Verification Policy:

E-Verify

Emory University is required to use the federal government’s E-Verify system to confirm the identity and work eligibility of all faculty and staff (including temporary staff members), regardless of citizenship.

E-Verify is operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify uses federal databases to rapidly validate individual identities and work eligibility from the information gathered in the Form I-9.

Information verified through E-Verify includes:

• Employee Name
• Date of Birth
• Citizenship Status attested to on Form I-9
• Alien # or I-94 # (if applicable)
• Document Type(s) submitted for Form I-9
• Proof of identity and expiration date (if applicable)