Flu Shot Requirement for Faculty And Staff
This fall, Emory University is requiring that all faculty, staff and students get a flu shot no later than October 29, 2021. This requirement is another important effort in keeping the campus community healthy and minimizing strain on our healthcare systems.  Once you have gotten your flu shot, you will need to complete Emory’s Flu Attestation Form. Individuals who need a medical, religious or other exemption from the flu shot requirement can select this option on the form. Note: you will not need to upload documentation about your flu shot, but you will need to provide the date you received it. Learn more.

New Investment Options for 403(b) Retirement Plan
Emory is making some important changes to the investment options in your 403(b) Retirement Plan. You will soon have the option to invest your retirement contributions in a new, streamlined selection of funds, or to set up a self-directed brokerage account to invest in your choice of thousands of mutual funds. The new fund lineup will replace most of Emory’s existing investment options. Learn more about the changes, key dates, and what actions you may need to take on the website.

Mileage Reimbursements
We are receiving questions about mileage reimbursements associated with remote and hybrid work schedules.  In all cases of non-taxable reimbursements processed through our Travel & Expense process, Emory follows IRS regulatory guidance.  Our failure to do so could create taxable consequences for our employees.

Emory University Travel and Expense Policy (2.90) states that, when faculty and staff request mileage reimbursement, the supporting documentation, e.g., Mapquest or Google Maps, should not include the driving distance from a personal residence to Emory. 

Many faculty and staff members have asked whether, if they are working from home on a particular day, the mileage from the personal residence to Emory still needs to be subtracted in computing the mileage reimbursement.

The answer is yes, as the general rules of principal place of business and commute remain.  Read more.

Learn How to Process an Applicant from Candidate to Hired!
During this course, attendees will learn the process for completing a staff and Emory Temporary Services (ETS) hire. This course will give attendees an understanding of Emory’s recruiting system, iCIMS, and the staff hiring process.

iCIMS Training
Register in ELMS; search for class code 200833-18610
Date: 10/12/21, Time: 10:00 AM

Fall Walking on Wednesdays 2021
Starting Sept 22nd, join us for a 6-week walking series. Stay active whether you are working from home or in the office. We will have unique themes to keep you engaged. You will have an opportunity to participate virtually or in-person this series!

• Virtual: Everyone who sends a picture of their walk on Wednesdays will receive 100 points weekly. "Attend" 5 of 6 walks and receive 1000 points towards your Healthy Emory Connect account.
  
  
• In person: Walking in Lullwater? Meet us at the Clifton Road gate entrance to Lullwater Preserve, 1463 Clifton Road. Walk independently or with a group and enjoy fun themes while you move more during the workday!

Walking will occur every Wednesday, September 22 - October 27, 2021. Walks can be completed at any time during the day or at noon. Deadline: September 29, 2021. Register here.

Learning Labs
Take time for your own professional development with Learning Labs, new courses which are designed to help you build your skills and expand your learning in a quick and cost-effective way. A Learning Lab is a new format for providing behavioral development of interpersonal skills in a shorter time.  The cost is also lower than a normal 4 or 8-hour training session. Each Learning Lab is divided into three parts:

Part 1 - Assigned course pre-work or an online module (20 minutes)
Part 2 - An instructor-led, virtual session (2 hours)
Part 3 - A post course survey (5 minutes)

All parts of the labs must be completed to receive full credit for the course in ELMS. There are labs available for individuals at all levels. Cost varies from $0-$75. Learn more.

Stay On Top of Your Preventive Healthcare – Get A Mammogram
The purpose of a mammogram is to help detect early signs of breast cancer. Women of average risk for breast cancer should consider getting a mammogram every year beginning at age 40. Talk with your doctor to see if this is right for you.

If you are covered by an Emory medical plan, there is no out-of-pocket cost for a screening mammogram. A screening mammogram is considered preventive care and is covered at 100% (no cost to you) if in-network providers are used (Tier 1 & 2 for the Aetna HSA and POS plans). Out-of-network coverage will be subject to plan provisions after satisfying the deductible. A screening mammogram is also covered at 100% if you have the Kaiser Permanente Plan.

If you don’t have a doctor and you are on an Emory medical plan, you can search for primary care providers and specialists who participate in the Aetna plans at www.aetna.com/docfind/custom/emory or you may call Aetna at 800-847-9026. Kaiser Permanente members may search for facilities, primary care providers and specialists at www.kp.org/doctors, or you may call 404-365-0966.

Primary care providers may refer you to a specialist for this procedure, but always make sure the specialist is in-network if you want the procedure covered at 100%.

To schedule a screening at an Emory facility, please call:

• Emory University Hospital, Emory University Hospital Midtown, or Emory Saint Joseph’s Hospital: 404-778-PINK.
• Emory Decatur Hospital: 404-501-7243, Option 4.
• Emory Johns Creek Hospital: 678-474-7465.

Emory WorkLife Announces Upcoming Webinars

Changing Relationships with You and Your Parents
Tuesday October 5, 2021, 12pm-1pm
It is important to communicate more calmly and productively with aging parents who can no longer live independently. Most adult children find it difficult to talk to their parents about their decline in physical and mental abilities, external care services they may need, and the possibility of new living arrangements. To make this process easier, this session will present participants with techniques that overcome common communication barriers when elders are resistant, angry, or unwilling to listen. They will also explore helpful assumptions about aging and how to understand the loss of independence from their parent’s perspective. This workshop is offered by Emory Vender WorkPlace Options. If you have any questions about this webinar or caregiver benefits at Emory please contact mary.ellen.eady@emory.edu or 404-727-4177.

Register: https://attendee.gotowebinar.com/register/964711916726600976
*must register on vender site

The 3 C’s of Effective Estate Planning
Tuesday October 19, 2021, 12pm-1pm
Do your loved ones know your wishes and expectations for your future, and theirs? Learn "The 3 C's of an Effective Estate Plan" to ensure your assets, and those of your loved ones, are handled exactly the way you intend.
The 3 Cs include:

• Creating documents such as Will, advanced directives and power of attorney
• Communicating your plan
• Coordinating your assets

Estate planning can seem overwhelming and complex join us for this session to learn more.

This workshop is offered by Benefits & Worklife Department. If you have any questions about this webinar or family centered benefits at Emory please contact mary.ellen.eady@emory.edu or 404-727-4177.

Zoom link included in registration description and will be sent out day before. Register Here

Upcoming Family Webinar: Great Places for Childhood
September 28, 2021, 3pm
High-quality child care and education is important. Learn how your child can benefit from it in our upcoming webinar, presented by Bright Horizons® early education experts, Rachel Robertson and Claire Goss. They’ll discuss what makes a great place for childhood, including:

• Opportunities to foster creativity, exploration, and play
• Encouragement for a positive sense of self
• Secure, trusting relationships with adults

Plus, find out what — and how — children learn through the early years. This workshop is offered by Emory Vender WorkPlace Options. With registration you will receive a recording. If you have any questions about this webinar or caregiver benefits at Emory please contact mary.ellen.eady@emory.edu or 404-727-4177.

Register: https://bh.social/SeptFamilyWebinar 

Bright Horizons Offers Virtual Tutoring as Part of Back-Up Care Program
Families with children ages 5-8 can now use the Bright Horizons Back-Up Care Program for homework help and 1:1 tutoring. Learn more.

Montessori School at Emory Hosting a Luncheon
Who: Parents of Children ages 3-6
When: October 14th, 2021, 11am - 12pm
Where: 3021 North Decatur Rd, Decatur, GA 30033 (In Gymnasium)
RSVP: By Friday, October 8th, 2021
See flier for more information