Compensation Planning
This webpage is designed to provide links and information needed to complete the FY27 Compensation Planning Process. Begin with the Reports and General Information section to access the materials you will need to participate in the planning process.
If you have any questions, contact Grayson Gosney.
For a quick guide on processing merit increases and a combination of pay/job transactions on 8/16 or 9/1, click here.
Reports and General Information
Compensation planning reports, memos with instructions, a sample Pay Plan, and FY27 Salary Structures are available in the Compensation Planning Tool located in PeopleSoft.
Online Batch Tool
Merit increases and performance ratings may be keyed in the Online Batch Tool. It will be available for use on August 3, 2026. Refer to the timeline below for the different open/close dates of the tool for monthly and biweekly employees, as well as other key dates.
Reclassifications, Title Changes or Pay Adjustments
If employees are being reclassified or promoted at the beginning of the fiscal year, submit their reclassifications via the eHRAF tool and note their merit increase percentage and performance rating in the Comments section. The Compensation Department will initiate the eHRAF accordingly.
The merit increase and pay adjustment codes will be available in the eHRAF tool 8/3/2026- 9/30/2026. Use this process for employees with these two actions occurring on 8/16/2026 or 9/1/2026. HR Web should be used to process these actions at other times during the year.
* The Online Batch Tool should should only be used for employees for which only one action is occurring on 8/16/2026 (biweekly paid) or 9/1/2026 (monthly paid). If you have employees having multiple actions on 8/16/2026 and 9/1/2026, contact Compensation about how to process. Do not use the Batch Tool for employees having multiple actions on 8/16/2026 or 9/1/2026.
HR Web
HR Web should only be used to key staff merit increases if the Online Batch Tool and eHRAF processes are not appropriate.
Performance Bonuses
Submit performance bonus requests via Payroll Pay Request in HR Web in PeopleSoft. Even though you include them for informational purposes in the Online Batch Tool, they must also be submitted via HR Web to be paid by the established deadlines.
Range Max Payments
For all employees receiving a range max lump sum payment, complete the Over-Max Payment Form and email it to Grayson Gosney by September 1, 2026.
Timeline
Non-SOM Key Dates/Deadlines for FY2027 Compensation Planning
Event | Bi-Weekly Staff | Monthly Staff |
Online Batch Tool available to key merit increases and performance ratings | 8/3/2026 | 8/3/2026 |
eHRAF is available for merit increase/pay adjustment combination of actions (Closes 9/30/2026) | 8/3/2026 | 8/3/2026 |
Effective date of merit increases | 8/16/2026 | 9/1/2026 |
Deadline for all approvals to occur for bonuses to be paid w/FY2026 money; submit through HR Web Pay Request process | 8/17/2026 NOON | 8/25/2026 NOON |
Final date to key performance ratings, merit increases & bonuses in online tool: ** BATCH TOOL CLOSES ** | 8/18/2026 11:59 p.m. | 9/9/2026 11:59 p.m. |
Upload of merit increases & performance ratings to employee records from online tool and pay rates adjusted to FY2027 range minimum, if applicable | 8/19/2026 –8/24/2026 | 9/10/2026 – 9/17/2026 |
Over Range Maximum Payment Requests due to Compensation | 9/1/2026 | 9/1/2026 |
Deadline for all approvals to occur for bonuses to be paid w/FY2027 money; submit through HR Web Pay Request process | 8/31/2026 NOON | 9/22/2026 NOON |
First payroll run of FY2027 | 9/1/2026 | 9/23/2026 |
Pay date of first payroll for FY2027 | 9/4/2026 | 9/30/2026 |
Over Range Maximum Payments (OMX) received by eligible staff | 9/18/2026 | 9/30/2026 |
eHRAF closes for merit increase/pay adjustment coding of actions | 9/30/2026 | 9/30/2026 |
All links and instructions are available in the Compensation Planning Tool in PeopleSoft.