Clin Trials Post-Awd Spc II

Job Description

Manages post-award activities in support of an assigned portfolio of clinical trials within a Research Administration Services (RAS) unit using knowledge of grant, contract, and clinical trials management rules and regulations, technical expertise, and analytical skills. Post award activities include regular review, reconciliation, and projection of award finances, preparing adjustments and corrections to award budgets, preparing financial reports, and at the end of the award, ensuring all financial requirements have been met and closing out the award. In some departments, it may also include submitting invoices to sponsors. Interacts regularly with and provides high quality customer service to faculty members, clinical trial coordinators, and nurse managers conducting sponsored research. Ensures adherence to quality standards and all policies and award regulations. Interacts with central offices assisting with clinical trial management, including the Office of Clinical Research (OCR) and Office of Sponsored Programs (OSP). Distributes award/contract information to PIs, co-PIs and relevant staff and other service centers. Coordinates with relevant individuals to make adjustments to payroll for all budgeted positions (including relative cost sharing positions). Reviews and reconciles clinical trial expenditures and budgets, making adjustments, as necessary. Manages budget, reporting and compliance timelines through the lifecycle of the grant, contract, or clinical trials. Communicates with PIs on a regular basis regarding budget and expense adjustments and revisions. Completes financial reports to be sent to sponsor, as required by the award/contract terms and conditions. Analyzes data and formulates conclusions. Creates high-quality written reports. Monitors compliance with agency and University regulations regarding reporting. Assists PIs with non-financial report submissions, as necessary. Coordinates and submits requests (as necessary) for No Cost Extensions, Carryover, rebudgeting requests, changes in scope, and other changes to the award; ensures all requests are done in compliance with sponsor guidelines and University policies. Facilitates the approval of invoices to pay subcontractors and/or other sites. Reviews effort reports and manages quarterly effort certification process for assigned units. Applies federal and university rules to management of effort allocation appropriately for individuals compensated whole or in part from federal awards. Assists in transferring awards out of the university. Closes out all funded projects, consistent with university process and timelines. Performs related responsibilities as required.

Minimum Qualifications

Bachelor's degree and three years of experience related to grants, contracts, and clinical trials management OR an equivalent combination of education, training and experience. Knowledge of federal rules and regulations and sponsor requirements relating to research grants and contracts, specifically clinical trials. Knowledge of the PeopleSoft Financial system preferred. Proficiency in use of MS Office Suite software.