Research Admin, Pre-Post-Award I

Job Description

Manages pre- and post-award activities for an assigned portfolio of grants and contracts within a Research Administration Services (RAS) unit using a basic knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills. Manages the day-to-day operations and objectives in support of the assigned portfolio. Contributes information and ideas related to areas of responsibility as part of a cross functional team. Ensures effective and efficient workflow and adherence to quality standards for staff/program and self.

Pre-award activities include, but are not limited to, assisting departmental faculty/PI in the development, preparation, and submission of grant and contract proposals. Ensures all applications meet agency and university guidelines and published time tables and deadlines, including management of the Just-In-Time process. Ensures proposals are entered and routed in a timely manner for further review. Confers with PI and Pre-award support staff at collaborating institutions to secure necessary sub-awards documents for proposals. Assists the PI in the development of budgets and budget justification which includes proofing the budget for inconsistencies and ensuring accuracy. Reviews budgets for consistency with sponsor, monitors compliance with agency and University regulations regarding submission; verifies all financial information to include application of the appropriate overhead rate for the project. Advises the PI on administrative requirements in preparing proposal submissions and on budget adjustments and revisions necessary to meet the sponsor requirements. Reviews proposals for consistency with sponsor guidelines on budget, format, font size and page limits excluding narrative content (obtain and review sponsor guidelines). Monitors and facilitates proposal process through the routing process in compliance with University procedures and institutional signatures. Monitors proposal status and advises PI on requirements and deadlines associated with research protection protocols. Works effectively with other offices (central, school, departments, divisions, RAS units) on research proposals.

Post-award activities include regular review, reconciliation, and projection of award finances, preparing adjustments and corrections to award budgets, preparing financial reports, and at the end of the award, ensuring all financial requirements have been met, and closing out the award. Upon award acceptance, defines account establishment parameters, including billing and reporting requirements, budget, and cost sharing obligations. Sets up award in financial system. Distributes award information to PIs, co-PIs and relevant staff and other RAS units. Coordinates with relevant individuals to make adjustments to payroll for all budgeted positions (including relative cost sharing positions). Reviews and reconciles award expenditures and budgets, making adjustments, as necessary. Projects and forecasts future award expenditures. Manages budget, reporting and compliance timelines through the lifecycle of the grant or contract. Communicates with PIs on a regular basis regarding budget and expense adjustments and revisions. Completes financial reports to be sent to sponsor, as required by the award terms and conditions. Monitors compliance with agency and University regulations regarding reporting. Assists PIs with non-financial report submissions, as necessary. Coordinates and submits requests for No Cost Extensions, Carryover, rebudgeting requests, changes in scope, and other changes to the award; ensures all requests are done in compliance with sponsor guidelines and University policies. Facilitates the approval of invoices to pay subcontractors. Reviews effort reports and manages quarterly effort certification process for assigned units. Applies federal and university rules to management of effort allocation appropriately for individuals compensated whole or in part from federal awards. Assists in transferring awards out of the university. Follows and adheres to SOPs related to post-award functions. Prepares high-quality written documents. Analyzes data and formulates conclusions. Performs related responsibilities as required.

Minimum Qualifications

Bachelor's degree OR an equivalent combination of education, training and experience. One year of grants and contracts or related accounting, finance, research, or other relevant experience. Proficiency with MS Office Suite software.