Change Your Name

Changing your Chosen Name

Except when the use of an individual’s legal name is required by law or policy, employees can be identified in Emory University data systems by the name they have designated in PeopleSoft. Updates to your chosen name will display in the Emory Online Directory, Office 365 Email Address Book and the PeopleSoft Employee Search. This name is also used on many HR-related communications such as automated emails and service awards. Faculty and staff may edit chosen name at any time.

Making these updates does not change the Legal Name currently used for payroll and tax information.

To change your chosen name:

1. Login to Peoplesoft Self-Service
   
2. Go to the Self-Service tab and click on the Personal Information tile and then the Preferred Name tile
   
3. Update your name. The First/Middle name field does not require that you enter your middle name. Only include a middle name or initial if you want it displayed in the Emory Online Directory, Office 365 Email Address Book, and PeopleSoft Employee Search.

Changing your Email Name

Employees can choose the name they would like to appear in their email address. Self-assigned names must be at least 9 characters long and will be reviewed for appropriateness. The option to self-assign your email name is available a maximum of three times.

To change your Email Name:

1. Go to https://it.emory.edu/catalog/email-and-calendaring/email.html
2. In the Related Resources callout box to the right, click on Set Email Alias (Login to MyNetID). You must be logged into VPN to connect to this site.
3. Click the Select An Email Name tile
4. On the Email Name drop-down, choose select/edit self-assigned name and follow the prompts

This process will not change your chosen name nor whether you appear in the external online or printed directory. To change your directory visibility, select "Directory Entry Visibility” once you have completed selecting an email name.

Changing your Legal Name

You should notify your department HR Rep as soon as possible after your name changes legally. An updated electronic Form I-9 is required by the Federal government to verify identity and employment eligibility.

To change your legal name:

1. Present your Social Security Card or receipt from the Social Security Administration to your department HR Rep.
2. The HR Rep will then complete Section III of the electronic Form I-9 and scan/attach a copy of the Social Security Card or receipt via Emory's Pre-Start System.
3. You can update your marital status on your tax forms, W-2 (Federal withholding) and G-4 (Georgia Withholding), through Self-Service (go to Payroll and Compensation).

If you are changing your legal name, you may be eligible to make changes to your benefits. Learn more about making benefits changes.